Administrative Specialist

Memorial Union

Search 1598 - Posted December 21, 2023

Emporia State University is seeking applications for a full-time, year-round Administrative Specialist with the Memorial Union team.

RESPONSIBILITIES:

The Administrative Specialist will work in a fast paced office environment that will include interaction with students, visitors, and various on and off campus offices. Specific duties include, but are not limited to:

• Human Resources/Payroll liaison: Monitor and approve the time and leave records. Coordinate all Memorial Union fulltime and student job postings and applications;
• Manage the key control card request process, send service request to University Facilities, manage office supplies and back up to accounts payable;
• Prepare Center for Student Involvement and Memorial Union coordinated scholarships processes, correspondence, and expenditure management in partnership with the Financial Aid office;
• Hire, schedule and oversee student employees within Union Services.
• Responsible for coordinating meetings, support projects and produce professional correspondence for the MU Director and Assistant Directors.

QUALIFICATIONS:

Required Qualifications:

• The position requires a high school diploma (or equivalent) and at least 4 years in an office or administrative support position.
• An associate degree or technical certificates may substitute for some of the required experience.
• Strong organization, oral and written communication skills as well as sound judgment are expected.
• Ability to work under pressure with a high degree of accuracy
• Great attention to detail, timely outputs and follow-through 
• Skillful communication – both written and verbal
• Critical thinking/ability to look for solutions
  

COMPENSATION:

• Salary: $17.78 - $18.85 hourly.
• Emporia State University offers a generous benefit package. Find out more about our health benefits, retirement options, paid time off, dependent and spouse tuition waiver program, and many other benefits at this link.

APPLY:

To apply, upload a letter of interest, resume, and contact information for at least three professional references here.

Consideration of applications will begin immediately, and will continue until the position is filled.

A background check and official transcripts are required prior to hire.

For more information

Jose Pavon

HR Professional

jpavon@emporia.edu

Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.