Administrative Specialist

Outreach & Engagement

Search 1577 - Posted November 21, 2023

Administrative Specialist

Emporia State University is seeking applications for an Administrative Specialist for the Outreach Education & Community Engagement Office. This is a 12-month onsite position, benefits eligible and based in Emporia, KS.

If you…

• Have a positive attitude and are people oriented.
• Possess strong organizational skills and attention to detail.
• Have the ability to prioritize, problem solve, and multitask.
• Have the ability to work both independently with minimal supervision & collaboratively with a team.
• …then put your skills and abilities to work in a fast-paced, dynamic, university environment.
  

RESPONSIBILITIES:

• Provide support to the units within Outreach and assist in optimal operation.
• Assist Director and respond to initial outreach inquiries and emails.
• Answer phones, greet visitors, copy, file, monitor supplies, and compose documents.
• Coordinate the completion of forms, initiate purchasing, complete payroll, and track outreach budget.
• Assist in compiling data on outreach and compose mailings to prospective students, participants, alumni, and community members.
• Assist in event planning.
• Perform other office related duties as required or assigned.

QUALIFICATIONS:

Required Qualifications:

• High School Diploma or equivalent
• 4+ years of administrative or office support experience
• Bilingual

Preferred Qualifications:

• Associate or bachelor’s degree from an accredited institution, with at least 1 year of administrative or office experience
• One year of experience managing budgets.
• Familiarity with Quicken, Quickbooks, or other budgeting systems.
  

COMPENSATION:

• Salary is commensurate based on experience and/or degree.
• Emporia State University offers a generous benefit package. Find out more about our health benefits, retirement options, paid time off, dependent and spouse tuition waiver program, and many other benefits at this link.

APPLY:

To apply, upload a letter of interest, resume, unofficial college transcripts and contact information for at least three professional references here.

Consideration of applications will begin immediately, and will continue until the position is filled.

A background check and official transcripts are required prior to hire.

For more information

Jose Pavon

HR Professional

jpavon@emporia.edu

Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.