Executive Associate, President/CEO Foundation

ESU Foundation


Search 2099 - Posted May 7, 2025

The Executive Associate serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. This position will also provide support for the Director of Board Relations/Executive Initiatives. This position organizes and coordinates executive outreach and external relations efforts and oversees special projects.



Must have strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail as well as leadership skills including meeting facilitation and/or project leadership. Must have strong interpersonal skills that reflect the ability to build relationships with all Foundation constituents. Must be adaptable to various competing demands and demonstrate the highest level of customer service with the ability to handle confidential information with discretion. Must demonstrate proactive approaches to problem-solving with strong decision-making capabilities and be a highly resourceful team-player, with the ability to also be extremely effective independently.   Must be a forward thinker who actively seeks opportunities and proposes solutions with the ability to achieve high performance goals and meet deadlines in a fast-paced environment. Must have the ability to professionally, tactfully and diplomatically relay information and/or represent the CEO and Executive team.

RESPONSIBILITIES:

  • Handle a broad variety of administrative tasks for the ESUF CEO including but not limited to managing active calendars of appointments; completing expense reports and composing and preparing correspondence that can often be confidential.
  • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence and other tasks that facilitate the ability to effectively lead the company.
  • Communicate directly, and on behalf of the CEO, with the Board of Directors, donors, staff, and others, on matters related to the Foundation’s initiatives
  • Prioritize conflicting needs and handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. 
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Team, including those of a sensitive or confidential nature and determine appropriate course of action, referral, or response.
  • Provide exceptional customer service with both internal and external constituents focusing on creating a people-centered culture. Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the President/CEO and other executives many of which may have organizational impact. Work with the Finance team to set unit budget and manage resources effectively to maintain financial viability.
  • Understand and utilize the enterprise relationship software system for effective and efficient constituent management.
  • Participate as an adjunct member of the Executive Team including scheduling meetings, creating agendas and attending meetings to keep notes, action items and dates for accomplishment.

QUALIFICATIONS:

Required Qualifications:

  • All candidates must have a bachelor’s degree in Business Administration or a related field as well as five to ten years of professional experience in an administrative setting and be proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

COMPENSATION:

  • Salary: $23.12 - $27.88 hourly
  • Salary will be commensurate with experience and qualifications. 

BENEFITS:

Base pay is one component of Emporia State University’s total rewards package. We are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family that include:

  • Health Insurance
  • Free Dental insurance for employees
  • Retirement through the Kansas Board of Regents
  • Paid parental leave
  • Up to 31 days paid vacation and holiday days
  • Tuition reduction and tuition assistance
  • Dependent tuition waiver
  • For full details about our benefit plan offerings, please visit here. 

APPLY:

To apply, upload a cover letter, resume, unofficial transcripts and contact information for three professional references here.

 

Consideration of applications will begin immediately, and will continue until the position is filled.


A background check and official transcripts are required prior to hire.



For more information

Jose Pavon

HR Professional

jpavon@emporia.edu

Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.