Administrative Assistant

Teachers College and SLIM

Search 1793 - Posted September 10, 2024

Emporia State University is seeking highly qualified candidates for the position of an Administrative Specialist. The administrative assistant position at Emporia State University is a 12-month, hourly administrative position located in Emporia, Kansas.

The administrative assistant reports to the executive associate of The School of Library and Information Management (SLIM) and the executive associate of The Teachers College (TTC).

RESPONSIBILITIES:

Responsibilities will include part-time in SLIM and part-time in TTC.

SLIM duties may include:

• Front Office Duties – Answer phones, greet visitors, make copies, file documents, monitor supplies.
• Initiate Forms – Invoices, Purchase Requisitions, Facilities Service Requests, Key Requests, After Hours Permit, Alcohol Request, & Official Hospitality.
• Assist the Executive Associate with Events – Summer Camps, Workshops, Awards Ceremonies.
• Computer Lab Manager and unlocking of school/classroom doors.
• Complete requests for reservations for event spaces, scheduling, tech, photography, and ordering food through campus requests.
• Respond to initial program inquiries and program/school emails.
• Other duties and tasks as assigned by the executive associate and/or Dean to maintain operations within the school while adhering to policies and procedures of the university

Teachers College duties may include:

• Answer/screen/route calls, greet visitors, make copies, file documents, monitor and order supplies
• Assist with facilitation of assessments within The Teachers College
• Data entry through OnBase
• Building and room scheduling
• Duties supporting elementary and secondary education
• Assist with course schedules for fall, spring, summer—coordinate three on-site locations for courses as well as serve as liaison for graduate course scheduling
• Other duties and tasks as assigned by the executive associate and/or Dean to maintain operations within the college while adhering to policies and procedures of the university
  

QUALIFICATIONS:

Minimum Qualifications

• High School diploma or equivalent and four years of experience as an office or administrative support position
• Demonstrate initiative and sound judgement in prioritizing tasks and dealing with concerns
• Excellent communication skills both written and verbal for daily interactions with faculty, students, and staff
• Collaborative individual with good organizational skills.
• Additional education may substitute for experience
• Evidence of technology skills including Microsoft Office, Excel, and other digital systems

COMPENSATION:

• Salary:  $16.68 - $20.43 hourly
• Qualifications and previous experience will be considered for placement of base rank and salary. 

BENEFITS:

Base pay is one component of Emporia State University’s total rewards package. We are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family that include:

• Health Insurance
• Free Dental insurance for employees
• Retirement through the Kansas Board of Regents
• Paid parental leave
• Up to 31 days paid vacation and holiday days
• Tuition reduction and tuition assistance
• Dependent tuition waiver
• For full details about our benefit plan offerings, please visit here. 

APPLY:

To apply, upload a letter of application, unofficial transcripts, resume, and at least three (3) references here. 

Consideration of applications will begin immediately, and will continue until the position is filled.

A background check and official transcripts are required prior to hire.

For more information

Jose Pavon

HR Professional

jpavon@emporia.edu

Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.