Legal Assistant and Contracts Officer

General Counsel

Search  2322- Posted April 14, 2026

RESPONSIBILITIES:

• Administrative and Executive Support
• Provide administrative support to the General Counsel and Executive Vice President for Operations, including scheduling meetings and coordinating calendars.
• Assist other executive suite members with scheduling and administrative needs as requested.
• Schedule and coordinate use of the President’s Conference Room and provide meeting support as needed.
• Maintain birthday and recognition lists for the Operations team and coordinate with appropriate staff for cards and acknowledgements.
• Coordinate hospitality activities and other administrative support for the executive suite.
• Assist with event coordination and planning for University initiatives and activities.
• Contract Management and Legal Support
• Serve as the primary coordinator for the University’s contract workflow process, including intake, tracking, routing, and maintaining records of contracts.
• Conduct preliminary review of contracts to ensure completeness and proper documentation prior to legal review.
• Maintain contract files and assist with organization of contract records.
• Coordinate with internal departments and external parties regarding contract documentation and status updates.
• Manage outside counsel administrative needs, including facilitating access to electronic folders, documents, and supporting materials.
• Policy Administration
• Coordinate the workflow process for updates and revisions to the University Policy Manual (UPM).
• Track proposed policy updates and assist with routing and approvals.
• Maintain records of policy revisions and associated documentation.
• Financial and Budget Administration
• Process and manage financial transactions through OnBase, including invoices, travel documentation, Form Cs, purchase requisitions, and related financial workflows.
• Maintain and update budget spreadsheets for State General Fund (SGF) and Foundation accounts.
• Assist in preparing the Zero-Based Budget (ZBB) for the Office of General Counsel and provide support for other suite budgets as needed.
• Process Foundation reimbursement check requisitions.
• Coordinate deposits related to Kansas Open Records Act (KORA) requests and other incoming payments such as restitution checks.
• Compliance and Records Management
• Coordinate and track responses to Kansas Open Records Act (KORA) requests.
• Assist with maintaining documentation and records related to compliance activities.
• Prepare and maintain notes and documentation related to Kansas Board of Regents meetings, including SCOPS and COPS materials.
• Access, Systems, and Operational Support
• Manage administrative tasks related to facility access systems, including Gallagher card swipe access and related command center functions for Plumb Hall and Breidenthal.
• Submit and manage Z-link requests and other system requests for operational needs in Plumb Hall.
• Maintain and manage shared electronic folders and document storage systems.
• Additional Responsibilities
• Serve as a commissioned notary public for University-related documents.
• Provide administrative support for miscellaneous operational tasks as assigned.
• Perform other duties as assigned in support of the Office of the General Counsel and executive leadership.

QUALIFICATIONS:

Minimum Qualifications:

• Bachelor's Degree or 4 years of related experience in lieu of degree

Preferred Qualifications:

• Demonstrated experience in administrative support, contract administration, financial processing, or office management.
• Strong organizational skills with the ability to manage multiple workflows and deadlines.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office applications, including Excel and Word.
• Strong written and verbal communication skills.

COMPENSATION:

Compensation will be negotiable based upon education & experience

BENEFITS:

Base pay is one component of Emporia State University’s total rewards package. We are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family that include:

• Health Insurance
• Free Dental insurance for employees
• Retirement through the Kansas Board of Regents
• Paid parental leave
• Up to 31 days paid vacation and holiday days
• Tuition reduction and tuition assistance
• Dependent tuition waiver
• For full details about our benefit plan offerings, please visit here. 

APPLY:

Please upload a cover letter, resume, and contact information of three references here. 

Consideration of applications will begin immediately, and will continue until the position is filled.

A background check is required prior to hire.

For more information

Human Resources

humres@emporia.edu

(620) 341-5379

Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.