Gift Processing Specialist

ESU Foundation


Search  2437 - Posted August 7, 2026

The Emporia State University Alumni Association and Foundation is seeking a Gift Processing Specialist.



The Gift Processing Specialist ensures the accurate, timely, and compliant processing of all philanthropic contributions while upholding the integrity of the Foundation’s CRM as the system of record. This role plays a critical part in maintaining data entry, data quality, supporting financial accuracy, and enabling organizational reporting, campaign readiness, and donor stewardship.


RESPONSIBILITIES:

  • Process and record all gifts and pledges, and issue receipts and donor acknowledgements accurately and in a timely manner
  • Enter data and maintain data integrity through adherence to CRM standards, coding structures, and documentation protocols
  • Reconcile gift transactions in partnership with Finance to ensure financial accuracy and audit readiness
  • Ensure every gift has proper gift documentation according to rules and regulations
  • Generate donor gift reminders regularly in partnership with Development
  • Ensure compliance with gift acceptance policies, IRS requirements, and organizational procedures
  • Partner cross-functionally with Development, Stewardship, Finance, and Operations to ensure seamless processing workflows
  • Support organizational reporting and campaign readiness through accurate and complete data entry


QUALIFICATIONS:

Minimum Qualifications:

  • Associate's degree in business, accounting, finance, nonprofit management, information systems, or a related field; or 2 years of related experience in lieu of a degree
  • Ability to maintain accurate records and working with complex databases or CRM systems. 
  • Strong attention to detail with a high degree of accuracy in data entry and transaction processing.
  • Experience handling confidential information with discretion and professionalism.
  • Proficiency with Microsoft Office Suite, particularly Excel.
  • Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively.


Preferred Qualifications:

  • Bachelor's degree in a related field or 4 years of related experience in lieu of a degree
  • Experience in higher education, nonprofit fundraising, advancement services, or foundation operations.
  • Experience with Blackbaud Raiser's Edge NXT or similar donor management CRM systems.
  • Experience processing charitable gifts, pledges, and donor acknowledgements. 

COMPENSATION:

Hourly Rate: $21.64 - $25.00 depending on qualifications.

BENEFITS:

Base pay is one component of Emporia State University’s total rewards package. We are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family that include:

  • Health Insurance
  • Free Dental insurance for employees
  • Retirement through the Kansas Board of Regents
  • Paid parental leave
  • Up to 31 days paid vacation and holiday days
  • Tuition reduction and tuition assistance
  • Dependent tuition waiver
  • For full details about our benefit plan offerings, please visit here. 

APPLY:

Please upload a cover letter, resume, and contact information of three references here. 


Consideration of applications will begin immediately, and will continue until the position is filled.


A background check is required prior to hire.



For more information

Human Resources

humres@emporia.edu

(620) 341-5379

Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.