Executive Associate

School of Visual and Performing Arts


Search  2446- Posted August 27, 2026

Emporia State University is seeking a highly organized, detail-oriented, and collaborative professional to serve as an Executive Associate within the School of Visual and Performing Arts. This position provides specialized administrative support to the Dean and serves as a key liaison between the School, university offices, faculty, staff, and students. The Executive Associate plays a critical role in supporting daily operations, managing personnel and budget processes, coordinating searches and hiring activities, and ensuring the efficient administration of the School. 

RESPONSIBILITIES:

  • Provide administrative support to the Dean and manage the daily operations of the School office.
  • Coordinate faculty, graduate assistant, and student assistant employment processes, including contracts, onboarding, hiring documentation, and personnel actions.
  • Serve as the School's liaison for Human Resources and Payroll functions.
  • Coordinate faculty and staff searches, including required hiring documentation, background checks, and onboarding activities.
  • Assist in the development and management of the School's budget and monitor expenditures to ensure responsible fiscal stewardship.
  • Process purchasing transactions and ensure compliance with university procurement policies and procedures.
  • Maintain personnel, payroll, travel, financial, and administrative records.
  • Facilitate scheduling and coordination of school activities, events, meetings, and special projects.
  • Manage the Dean's calendar and coordinate communications with internal and external stakeholders.
  • Assist with supervision, training, and evaluation activities for assigned personnel.

QUALIFICATIONS:

A successful candidate must possess a bachelor's degree in business administration or a related field. Equivalent years of professional experience in an administrative setting may be substituted for the educational requirement.

Candidates should demonstrate:

  • Strong organizational and project management skills.
  • Attention to detail and the ability to manage multiple priorities.
  • Excellent communication and customer service skills.
  • Experience working with budgets, payroll, personnel processes, and administrative operations.
  • The ability to handle confidential information with professionalism and discretion.

PREFERRED QUALIFICATIONS

  • Experience working in higher education.
  • Experience with budget management and university purchasing processes.
  • Experience supporting executive-level administrators.
  • Knowledge of HR, payroll, and employment processes.(Derived from position duties.)

COMPENSATION:

Compensation will be negotiable based upon education & experience

BENEFITS:

Base pay is one component of Emporia State University’s total rewards package. We are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family that include:

  • Health Insurance
  • Free Dental insurance for employees
  • Retirement through the Kansas Board of Regents
  • Paid parental leave
  • Up to 31 days paid vacation and holiday days
  • Tuition reduction and tuition assistance
  • Dependent tuition waiver
  • For full details about our benefit plan offerings, please visit the benefits webpage.

APPLY:

Please upload a cover letter, resume, and contact information of three references online. 


Consideration of applications will begin immediately, and will continue until the position is filled.


A background check is required prior to hire.



For more information

Human Resources

humres@emporia.edu

(620) 341-5379

Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.